Assistant Administration Manager 行政助理經理(Ref: ADMAMGR)

Job Description:

• Assist the Senior Manager in supervising the day-to-day operation of Administration and General Warehouse to ensure all related activities run as scheduled.
• Supervising the full spectrum of office administration functions including daily office administrative operations, procurement, inventory management, contract and documentation, etc.
• Assist in managing and supervising administrative staff andegating tasks.
• Assist the Senior Manager in developing and periodically reviews and updates the Administration and General Warehouse policies and procedures.
• Assist in budgeting and financial management, including tracking expenses and preparing reports for the office.
• Conduct cost control review periodically in accordance with the company’s cost saving strategy.
• Maintain records and files, ensuring they are accurate and up to date.
• Provide administrative support to the office as needed, such as handling office correspondence, prepare and distribute internal communications and announcements, recording meeting minutes, etc.
• Perform other duties that may be assigned

Requirement:

• At least 3 years supervisory or managerial experience.
• Bachelor’s Degree in Business Administration or related areas.
• Knowledge of Procurement system.
• Advance knowledge in MS Excel.
• Good knowledge in business English and ability to prepare analytical reports in the appropriate format.
• Strong written and verbal communication skills with a keen sense of attention to details.
• Financial literacy in budgeting and expenditure monitoring.
• Ability to transition easily between collaborative and individual work styles.
• Multi-tasking abilities coupled with a positive attitude and discretion is essential.
• Independent, well-organized, responsible and pleasant personality
• Candidates with less experience will be considered as Senior Administrative Officer.