• Coordinate office activities and operations to secure efficiency and compliance to company policies

• Manage agendas / travel arrangements / appointments etc. for the upper management

• Manage phone calls and correspondence ( e-mail, letters, packages etc. )

• Support budgeting and bookkeeping procedures

• Create and update records and databases with personnel, financial and other data

• Track stocks of office supplies and place orders when necessary

• Submit timely reports and prepare presentations/proposals as assigned

• Assist colleagues whenever necessary

Required Qualifications, Skills and Abilities:

• Higher education in Business Administration, or similar secretarial studies

• At least 1 years of proven experience as an office administrator, office assistant or relevant role

• Experience with standard software applications, including MS Office, Windows

• Detail-oriented organizational and planning skills

• Strong communication and interpersonal skills, and good team player

• Effective multitasking and excellent time management skills

• Problem analysis and problem-solving skills

• High sense of responsibility and stress resistance

• Fluency in English and Chinese (Cantonese and Mandarin), both verbal and written