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Position Requirement: |
General Purpose
Helps maintain an efficient office environment. Provides administrative, secretarial and clerical support to the office.
Main Job Tasks and Responsibilities
- answer phones
- take and distribute messages
- greet clients and direct them to the manager
- coordinate messenger service
- receive, sort and distribute incoming mail
- monitor incoming emails and answer or forward as required
- prepare outgoing mail for distribution
- faxing, scanning and copying of documents
- maintain office filing and storage systems
- update and maintain databases such as mailing lists, contact lists and client information
- retrieve information when requested
- co-ordinate and maintain records such as exiting clients and potential clients
- type documents, reports and correspondence
- co-ordinate and organize appointments and meetings
- assist with event planning and implementation
- monitor and maintain office supplies
- ensure office equipment is properly maintained and serviced
- keep office area clean and tidy
Education and Experience
- High School Diploma or equivalent
- Business College training an advantage
- previous office experience may be requested but this is also an entry level position
- competent computer skills including MS Office or equivalent in Chinese and English
- internet skills including use of e-mails, group messaging and information gathering
- numerical and literacy skills
Key Competencies
- organization and planning skills
- work management and prioritizing skills
- verbal and written communication skills
- problem solving ability
- attention to detail
- accuracy
- flexibility
- reliability
- teamwork
Salary
MOP35/hr, 20 hours/week Interested parties, please apply the job via WeChat :job853yco
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