General Purpose

Helps maintain an efficient office environment. Provides administrative, secretarial and clerical support to the office.

Main Job Tasks and Responsibilities

• answer phones
• take and distribute messages
• greet clients and direct them to the manager
• coordinate messenger service
• receive, sort and distribute incoming mail
• monitor incoming emails and answer or forward as required
• prepare outgoing mail for distribution
• faxing, scanning and copying of documents
• maintain office filing and storage systems
• update and maintain databases such as mailing lists, contact lists and client information
• retrieve information when requested
• co-ordinate and maintain records such as exiting clients and potential clients
• type documents, reports and correspondence
• co-ordinate and organize appointments and meetings
• assist with event planning and implementation
• monitor and maintain office supplies
• ensure office equipment is properly maintained and serviced
• keep office area clean and tidy